In this article, we will explain the difference between an invoice and a receipt.


What is an invoice?

  • An invoice is the request for payment that you receive from your suppliers.
  • An invoice should state the following:
    • Who sends the invoice (CVR number)
    • What you have purchased
    • The amount and percentage of VAT
    • Payment information
  • Some invoices (“PBS”) are pulled directly from the bank account. These are, however,  treated the same way as an invoice in Keepers
  • If something is wrong on the invoice, you should ask for a credit note
  • Invoices, “PBS” and credit notes are to be sent to Roger


What is a receipt?

  • A receipt is a confirmation of the purchase that you have made. They are usually a piece of paper, but can also be electronically stored in a PDF format. 
  • The receipt should state the following:
    • The date of the purchase
    • What you have purchased
    • The amount and percentage of VAT
    • How the vendor received the money
  • A receipt shouldn’t be paid, as it is already a confirmation of a purchase
  • Receipts should be sent to either Roger or the Keepers app – Outlay
    • Keepers App – Outlay
      • Physical receipts and electronical PDF receipts for purchases made with a private card, at the expense of the firm
      • Physical receipts for purchases made with a company card
    • Roger
      • Electronical PDF receipts for purchases made with a company card.